This position will provide support to two unit managers, sr. construction inspector, and up to 8 project managers. Needs 4 years of solid administrative background and prefers public sector experience. -Prepare and edit documents -Review and process invoices -Assist in contract management for projects -Monitor follow-up documents for capital projects They will assist with the coordination of projects and project-related meetings and conferences. Organize, file, and coordinate design and construction documents as it relates to capital projects and facility modification projects. Develop and manage tracking records for projects and contract related work, including receiving, reviewing logging and routing for approval project related contracts/invoices. Maintain and organize transaction files, databases ands special assignments. Assist in preparing and formatting correspondence, agendas, minutes and various design and construction related contracts and documents for presentation and distribution. Assist in the distribution of RFP's RFQ's and service requests. Provide back up administrative support to other units as needed. General Duties: - Receive, copy and code invoices for payment - Copy and file invoices -Distribute for approval, follow-up on any corrections and or revisions with vendors and submit to accounting for processing and payment. -Project and general meeting coordination -Prepare agendas, summarize meetings and prepare final meeting minutes -Prepare materials and binders for meetings and programs -Coordinate and assist with logistics for on-site meetings -Make travel arrangements -Prepare and process expense and travel claims Education: -AA degree preferably with course work in Admin or Business -2 years experience organizing and coordinating administrative support for programs/projects We are an equal employment opportunity employer.df-mn
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City:
San Francisco
State:
California
Job Details
Degree Required:
None
Position Type:
Interested in all
Experience Required:
Open/Unknown
Specialty:
Real Estate Jobs
Accept Visa Candidates:
No
Additional Information:
Contact Details
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